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Job Listing


Group Assistant - Internship

Industry: Consulting and Project Management

Date posted: Fri, 11 Aug 2017


Location: Pretoria, Gauteng

Expires: Sat, 11 Nov 2017


Reference Number: 308407

Position Type: Full Time

Job Description:

Job Description
 
The Council for Scientific and Industrial Research (CSIR) is a leading scientific and technology research organisation, implementing projects throughout Africa and making a difference in people’s lives.
 
Internship: Group Assistant
 
(One-year contract)
 
About the job:
 
The CSIR has an Internship opportunity for a Group Assistant: Intern who will provide secretarial and administrative support to managers and staff in the Information Security Competency area groups within the Modelling and Digital Science unit. This position is based in Pretoria.
 
Key responsibilities:
 
Complete assigned general administration duties to the functioning and practices of the departments;
Receive and dispatch documentation (e.g. mail, contracts, invoices), and keep a register for in and out post;
Manage invoices for payment on the CSIR systems, and track that payments have been made, or follow up on non-payment;
Prepare travel itineraries and make the necessary bookings using the CSIR systems;
Organise meetings and events according to the needs of the managers or programmes
Draft agendas for meetings and/or take minutes for meetings in line with specific meeting purposes and objectives;
Type and prepare documents accurately, timeously and in accordance with the specific needs to which the document is required;
File documents electronically and manually; proper maintenance of records and easy retrieval of documents as and when required;
Provide secretarial support to the managers and the research group (if required), including diary, telephone, filing and other office duties;
Acquire, maintain and apply sufficient knowledge and skills to effectively utilise various software programs and systems relevant to the office environment (e.g. Microsoft Office Suite, GroupWise email);
Ensure that the office functions effectively, including the ordering and management of equipment, stationery, etc.
Qualifications, skills and experience:
 
A national diploma in office management or business administration;
Basic understanding of Microsoft Office packages;
Excellent interpersonal, administrative and organisational skills;
Ability to exercise tact and good judgement with highly-sensitive information;
Ability to do work accurately and meticulously.
Demonstrated skills in: attention to details, relationship building, customer service, ethical behaviour, initiative, self-management (planning, prioritising and time management), verbal and written communication, teamwork and verbal comprehension.
PLEASE NOTE THAT FEEDBACK WILL BE GIVEN TO SHORTLISTED CANDIDATES ONLY.
 
For more info, please contact the CSIR Recruitment Centre on 012 841 4774 or email us at Recruitmentinfo@csir.co.za
 
The CSIR is an equal opportunity employer; as such committed to the Employment Equity Act of 1998. By applying for this position at the CSIR, the applicant understands, consents and agrees that the CSIR may solicit a credit and criminal report from a registered credit bureau and/or SAPS (in relation to positions that require trust and honesty and/or entail the handling of cash or finances) and may also verify the applicant’s educational qualifications and employment history. The CSIR reserves the right to remove the advertisement at any time before the stated closing date and it further reserves the right not to appoint if a suitable candidate is not identified.
 

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