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Nicola Sutherland

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Nicola Sutherland

Human Resource Generalist


Currently resides in: Gauteng, South Africa

Born in South Africa

I have my BA degree in Human Resource Management with over 6 years experience in a generalist role.
I have a valid drivers license with my own vehicle. I see myself as being well-organised, having attention to detail, energetic, responsible, computer literate, independent working ability, good communication skills, loyal and trustworthy, self-motivated and enthusiastic to develop new knowledge and skills and be continually challenged.


Business Address

Gauteng, South Africa


Professional details

Current Position(s)

Human Resource Assistant | HR | Marcopolo
Germiston, South Africa | 2012 - present

Manufacturing and Industrial

HR Assistance & Administration
Provide administrative, PA/secretarial, organizational assistance and support to the HR Manager
Provide Human Resources Administration, Benefits, General Human Resource support, information, administrative and high analytical reporting services to management and employees
Build and maintain effective relationships at all levels within the organisation
Maintain a very high level of integrity, discretion and confidentiality in all HR information and matters
Knowledge and good understanding of the Basic Conditions of Employment Act, Labour Relations Act, Employment
Equity Act and Skills Development Act.
General administrative and office supportive tasks

Recruitment
Responsible for the co-ordination and facilitation of recruitment and selection processes such as placing adverts, reviewing applications, scheduling & arranging interviews and providing feedback to candidates

Induction of new employees
Employee contracts, letters of appointment, etc.
Arrange and conduct induction for all new employees

Employee Documents
Maintain accurate and logical record keeping and filing of employee files
Ensure leave forms, personnel information, termination packs, contracts of employment, timesheets, etc. are correct and submitted to Payroll

Time & Attendance
Manage Jarrison Time & Attendance System
Capture leave forms, authorise overtime, ensure hours are correct, etc.
Ensure Late Arrivals and Absenteeism reports are printed and distributed to management on a weekly basis

Employee Benefits
Responsible for administering all Company Benefits- provident fund, medical aid, etc.

Timesheets
Print timesheets on a weekly basis and capture hours onto Excel spreadsheet
Prepare monthly hours and submit to Payroll for payment

Employee Relations
Assist with IR Matters i.e. issuing of warnings to employees
Represent the company in absenteeism-related disciplinary enquiries

Training & Development
Assist with training and development co-ordination and administration
Administer training applications, schedule training, arrange lunch, etc.

Job Descriptions
Research and develop job descriptions and ensure all employees have job descriptions on file

Corporate Social Responsibility
Liaise with identified organisations on a monthly basis to determine needs.
Arrange for procurement and delivery of items required

Employee Morale
Identify strategies to boost employee morale
Special occasions/events, coordinate year-end functions, hospitalisation packages, newborn arrival packages, etc.
Long service awards & certificates

Employee Safety Wear and Work Wear
Place orders for PPE and Corporate wear twice a year
Coordinate issue of all items to employees
Maintain accurate records items issued per employee


Previous Position(s)

HR Administrator | HR | Masterparts
Cape Town, South Africa | July 2006 - November 2008

Other

HR Administration and Assistance
Provide administrative, secretarial, organisational and logistical support to the Group HR Manager
Routine administrative tasks such as photocopying, faxing, regular typing, reports, minute taking, as well as any other related duties; as required
Make travel arrangements, prepare travel documentation and follow up on approval; when required
Involved as a member in the Occupational Health and Safety Committee
Travel, if required, to resolve minor issues
Confirmation of employment queries
Bring all discrepancies to the Group HR Managers attention

VIP Premier Payroll Administration
Update all employee personal information on VIP
Load new employees on VIP
Process weekly wages on VIP
Generate electronic reports weekly
Prepare documents for Salary payroll inputs, new engagements, termination, etc.
Ensure monthly Salary inputs are received by the Group HR Manager before the payrun
Respond to payroll queries from all employees i.e. loans, medical aid, provident fund
Maintain a very high level of discretion and confidentiality in all payroll information and matters
File all payroll documents

Leave
Receive and vet of all attendance registers
Issue Daily Report on employee absenteeism from all four branches
Ensure all leave forms are received and authorized
Process all leave on VIP
Ensure negative leave is brought to the Group HR Manager’s attention in time
Leave and sick leave analysis
Identifying sick leave abuse
File all leave forms

Personnel
Organise, update and maintain all employee files
Distribute all policies and procedures
Distribute new processes
Prepare all Letter Of Appointment’s
Prepare new employee packs
Prepare new employees induction files
Ensure all contracts are signed and kept up to date
Provide support to employees in all Human Resource related information
Process Human Resource administration e.g. Medical Aid and Provident Fund

Time and Attendance
Full control and monitoring of our Clocking In system Trac-Tech

Training
Update and maintain all employees’ training attendance and records
Involvement as a member in the Training and Equity Committee

Recruitment and Orientation
Placing of advertisements for vacancies,
Scheduling interviews with suitable candidates,
Sending out Regret/Unsuccessful letters

Workmans Compensation
Full processing of Workmen’s Compensation - Injury on Duty

Educational history

Secondary

Alberton High, Johannesburg, South Africa (2001)

Tertiary

University of Johannesburg

Johannesburg, South Africa | February 2003 - December 2005

BA Human Resource Management - Industrial Pyschology

Achievements

Academic Achievements

Golden Key International Honour Society Membership | 2004

I was awarded membership to Golden Key International Honour Society, which is limited to the top 15 percent of academic achievers in the University of Johannesburg, based solely on academic merit.

Activities

Memberships

Golden Key International Society

Member, May 2004 - present

community

Rhema South Family Church

Volunteer, May 2015 - present

Testimonials

Rayno Pretorius

"
Rayno Pretorius
Group HR Manager
Trained Nicola. She proved herself to be superbly reliable and competent in all her areas of responsibility. I would strongly recommend her for payroll and human resources administration.

March 16, 2013, Rayno managed Nicola at Masterparts (Pty) Ltd
" - 2013

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