South African businesses are increasingly setting up businesses in the UK, sometimes as a hedging strategy in the uncertain economic climate in South Africa, and often because they want to tap into the global trade opportunities the UK is well-positioned for.
Scott Brown, managing director of Sable International UK, says that Britain is known for its complex bureaucracy, but if you have your paperwork in order it is a very efficient process.
Setting up a company
“Incorporating a company is relatively quick and easy – The set-up can be done in 48 hours. Most people take the subsidiary option, opposed to branch. When it comes to a branch, you would have to declare your overseas company’s result at Companies House in the UK and most people don’t want to do that,” says Brown.
Setting up an entirely new business in the UK is not impossible to do.I would recommend that if an individual is looking to incorporate a company, they should go for the simplest structure possible; this would be one person being the director and one person being the shareholder which can be the same person. Over time more people can be added.”
The Companies Act of 2006 governs company law in England and Wales. A foreign company is required to register as an establishment with Companies House within one month of commencing business in the UK.
“Tax number applications including PAYE and VAT can usually be applied online though there are a number of questions and if completed incorrectly will lead to queries from HMRC. However, if completed correctly, you should receive the tax numbers within 5-10 working days,” says Brown.
Opening a bank account
“The red tape is not necessarily created by the government; it’s actually created by the banks,” says Brown.
Rampant money laundering and tax fraud has made the banks extremely cautious. Opening a bank account can take 3-6 months. There are certain formalities to be met from a ‘know your client (KYC)’ and anti-money laundering perspective.
“The banks want to meet and interview a director in person. As a chartered accountancy firm, we are also obliged to adhere to these procedures and regulations. Usually, the proofs obtained when we gather information to act on your behalf will also be acceptable to a banking provider,” says Brown.
“We anticipate that the process of opening an account should normally take between three to six months from start to finish. However, because we know there can be delays especially on more complex structures, we usually open a designated managed trust account for our clients to use in the meantime.”
“The bank allows us to set up a company trust account – the RE account can be opened in the company’s name,their clients can make payments into that account and we can help facilitate payments out of the account. The benefit of the RE Account is that it can generally be set up in 1-2 weeks whichmeans the client can be up and running in a couple of weeks.
Issues arise with the banks when there are multiple shareholders or multiple directors because every director and shareholder has to be KYC. The banks may also want proof that the business is legitimate and ask for anything from a business plan, what the business is doing, their operations in South Africaand whether they have awebsite. The bank must be sure the company is set up for legitimate purposes and will not be involved in crimes such as money laundering.
Other issues that can cause problems are when shares are held in trusts. Banks may require full disclosure of the trust and require details of the settlor, trustees and beneficiaries.
“The banks go down to the level of individual ownership. If you have a UK company, owned by a South African company, owned by a trust then the account opening procedure will take longer than normal as the banks want to know who the individuals in charge are. Proof of ID, ownership, who you are and your physical address is everything in the UK. You’re not going anywhere without that,”says Brown.
You do not have to be a UK Resident in order to set up a UK companybank account, but you have to have at least one director (not necessarily a shareholder) residing in the UK. To open a bank account as a non-resident, you will need proof of identity and your residential address that has been notarised. There are strict requirements involving who can, and how they can, do this.
Private limited companies are not obliged to appoint a company secretary unless the company’s articles contain a reference to this position. Existing private limited companies may retain a company secretary if they wish, and newly established companies can opt to appoint one. If you’re running a public limited company you must, by law, have a company secretary.
The company secretary usually acts as the chief administrative officer of the company, leaving the directors free to concentrate on running the business. The company secretary doesn’t have to be a director but they do share some of the directors’ legal responsibilities. However, ultimate responsibility for ensuring the company is properly administered remains with the directors.
“One of our principals takes this role for the UK companies we act for. With our address as the registered office (legal, not trading) we combine the two roles and ensure that official documents from HMRC and Companies House, are received and dealt with in a timely and professional manner,” says Brown.
Why South Africans are taking their businesses to the UK
“The UK offers a stable currency, stable political structure and even in the wake of COVD-19, a stable economy. Regardless of Brexit, the UK is an investor- and entrepreneur-friendly country, making start-up costs for businesses lower than in most other developed countries. It also has one of the lowest corporation tax rates in Europe. As a small, densely-populated and wealthy country, it’s easy to find a large customer base,” says Brown.
“UK markets are opening up more because of Brexit, but Britain is still very close to Europe. UK is a very easy place to do trade from. For export businesses, the UK is a great place to be.”